SANTA YNEZ RIVER WATER CONSERVATION DISTRICT
IMPROVEMENT DISTRICT NO. 1
MINUTES
A Special Meeting of the Board of Trustees of the Santa Ynez River Water Conservation District, Improvement District No. 1, was held at 5:00 p.m. on Wednesday, January 23, 2008.
Trustees Present: Harlan Burchardi Lee Bettencourt
Matthew Loudon Jeff Clay via teleconference
Harry Poor
Trustees Absent:
Others Present: Karen King Chris Dahlstrom via teleconference
Gary Kvistad Alexandra Barnhill via teleconference
I. Call to Order
The meeting was called to order at 5:01 p.m. by President Harlan Burchardi who announced that this is a Special Meeting of the Board of Trustees. The President noted that a quorum of the Board of Trustees was present; Trustee Loudon arrived at 5:08 p.m. and Trustee Clay joined the meeting via teleconference at 6:05p.m.
II. General Manager/Secretary Report
The General Manager/Secretary Dahlstrom presented an Affidavit of Posting of the Agenda, along with a true copy of the Agenda for this meeting. He stated the Agenda was posted in accordance with the California Government Code commencing at Section 54956 and also pursuant to Resolution No. 340 of the District.
The President directed that the Affidavit be filed as evidence of the posting and of the Agenda items contained thereon.
III. Public Comment
President Burchardi noted that there are no attendees present from the public, therefore no public comment was provided.
IV. Manager’s report – status, discussion and possible board action on the following subjects:
A. 2760 Lucca Street – APN 135-153-012 Water Main Repair
Mr. Dahlstrom stated that at the January 15, 2008 Board meeting he provided information relating to the break in the main at Lucca and Alta Street. He stated the Board packet included an aerial photo, map, copy of the Deed of Easement, and the modeling information for the property at 2760 Lucca Avenue. He summarized the action taken at the meeting and requested the Board to rescind the action taken for reasons which he explained. He informed the Board that after the last regular Board meeting, staff performed and evaluated the modeling for the mainline serving the parcels on Alta and was determined to be a necessity and therefore, cannot be cut, capped and abandoned. He stated that staff requested a survey of the property to verify the District’s easements, although the recent rain will delay that. He also mentioned that staff would be contacting PG&E and the Gas Company regarding the utility lines within the District’s easement. Mr. Dahlstrom further explained that due to the complicated circumstances that existed on January 15th related to the water main and the temporary emergency measures that were required to maintain water service to the customers, the Board approved the recommended action at that time to cut and cap the 6-inch main at the intersection of Alta Street and Olivet, relocate the service connections for the three properties on the northern reach of Alta Street water main to the Olivet water main, relocate the southerly service to the Lucca Street water main, abandon the reach of the main, and then pass the costs on to the property owner that created the interference.
Mr. Dahlstrom further explained that the hydraulic model run to determine the affects of abandoning that specific reach of the Alta water main was completed on January 17th and concluded that the main must remain active in order to avoid pipe velocity increases in excess of District standards, minimize thrust conditions, and maintain system circulation and flow requirements in this pressure zone. Therefore, he recommends rescinding that action taken and recommended another option.
After further discussing the hydraulic conditions and the need for this main to remain in service and the easement constraints the Manager recommended that the Board authorize the General Manager to develop alternatives to relocate the water main within the existing easement or other acquired easement, re-establish water service to the customers on temporary water, survey and verify the current easements on the property, work with the property owner to address concerns and resolve interference issues and bring back a further report at the February meeting.
After a lengthy discussion, it was MOVED by Trustee Bettencourt, seconded by Trustee Loudon and carried by a 4-0-0 vote with Trustee Clay absent, to rescind the prior action taken by the Board at the January 15, 2008 meeting relating to this item and approved the recommendation as presented.
B. The Board will consider introducing special legislation regarding reorganization of the District
Mr. Dahlstrom stated the draft legislation was included in the Board packet for reference and that Mr. Kvistad will provide the report on the special legislation regarding the reorganization of the District.
Mr. Kvistad stated that he and Ms. Barnhill have prepared draft legislation for a special district. He also explained that he and Mr. Dahlstrom thoroughly reviewed the document and then provided the Board a comprehensive report on the process, the background relating to the legislative procedures and the details of the proposed legislative language in the document. He stated that his staff has been in contact with LAFCO representatives, Assemblyman Pedro Nava, Peter Detwiler at the State, and the Parent District regarding the legislation.
He further explained that the draft legislation is due to the Legislative Counsel by January 25, 2008. Mr. Kvistad stated that the intent of the re-organization and legislation under the water code would be to clarify and enhance the District’s powers in certain areas and all other aspects of the District would remain unchanged. The Board members reviewed the document in detail and following a lengthy discussion of the existing and proposed powers of the District, their concerns and comments, Mr. Dahlstrom stated that the Board was provided a Resolution No. 653 authorizing the introduction of special legislation regarding the reorganization of the District and recommended approval of Resolution No. 653.
Resolution No. 653: A Resolution of the Board of Trustees of the Santa Ynez River Water Conservation District, Improvement District No. 1 Authorizing the Introduction of Special Legislation regarding Reorganization of the District.
It was MOVED by Trustee Loudon, seconded by Trustee Bettencourt, and carried by a 5-0-0 voice vote, with one absent to adopt Resolution No. 653:
The Resolution was adopted by the following roll call vote:
AYES, Trustees: Harlan Burchardi
Lee Bettencourt
Jeff Clay
Matthew Loudon
Harry Poor
NOES, Trustees: None
ABSENT, Trustees: None
Mr. Kvistad stated that a status report would be provided as the process progresses.
V. ADJOURNMENT
Being no further business, it was MOVED by Trustee Bettencourt and seconded by Trustee Loudon to adjourn the meeting at 6:27 p.m. The motion carried by unanimous voice vote.
The January 23, 2008 Special Meeting Minutes were Approved at the February 19, 2008 Meeting.
