Regular Meeting of the
Board of Trustees
Santa Ynez River Water Conservation District,
Improvement District No. 1
will be held at 5:30 P.M., Tuesday, September 16, 2008
at 3622 Sagunto Street, Santa Ynez, CA
AGENDA
I. Call to Order and Roll Call
II. Report by the General Manager/Secretary regarding Compliance with the Requirements for Posting of the Agenda
III. Consideration of the Minutes of the Regular Meeting of August 19, 2008
IV. Additions or Corrections, if any, to the Regular Agenda
V. Public Comment - Any member of the public may address the Board relating to any non-agenda matter within the District’s jurisdiction. The total time for all public participation shall not exceed fifteen (15) minutes and the time allotted for each individual shall not exceed three (3) minutes. The District is not responsible for the content or accuracy of statements made by members of the public. No Action will be taken by the Board on any public comment item.
VI. Consent Agenda - All items listed on the Consent Agenda are considered to be routine and will be approved or rejected in a single motion without separate discussion. Any item placed on the Consent Agenda can be removed and placed on the Regular Agenda for discussion and possible action upon the request of any Trustee or any member of the public.
CA-1. Water Production Report
CA-2. Status of WR 89-18 Above Narrows Account
CA-3. Report on Central Coast Water Authority Activities
CA-4. Update on Security Measures for Water Utilities
VII. Manager’s Report - Status, Discussion and Possible Board Action on the following Subjects:
A. District Administration
1. Financial Report
a) Monthly Financials
b) Banking Relationship with Rabobank (formerly Mid-State Bank)
c) FY2007/08 Financial Audit – Bartlett, Pringle & Wolf
2. Rules and Regulations – Article 12 - Billing
a) Draft Article 1208 – Service Deposits, Article 1209 – Amount of Service Deposit, Article 1210 - Refund of Service Deposit
b) Draft Resolution: A Resolution of the Board of Trustees of the Santa Ynez River Water Conservation District, Improvement District No. 1 Amending Article 12 – Billing of the Rules and Regulations
3. Building & Security Improvements
a) Office/Shop/Yard Security Measures
b) Cost Estimate for Security Fence at Office Property
4. Ralph M. Brown Act - Notice of District Meetings and Agenda
a) Report from Legal Counsel on Noticing procedures and Agenda Structure
B. District Operations & Maintenance
1. 2005 Flood Emergency (FEMA – 1577-DR-CA)
a) Well 24 Construction Project - Tejas Canyon Well
b) Well 25 Drilling & Construction - Figueroa Mtn. Road
c) Well 27 Drilling & Construction Project Hwy 154/Royal Oaks Well
1. Ratify Contract – Layne Christensen Company for Pump Setting
d) Well 28 Drilling & Construction Project – Baseline Avenue
1. Change Order #1 – Bakersfield Well & Pump for Redirection of Drilling Activities
2. Award of Contract to Richard A. Reed, Backhoe Service Inc. for Backfilling Temporary Ponds and Re-grading
C. Water Service for Properties, Projects & Improvements
1. Santa Ynez Indian Reservation Project - Santa Cota Road Large Diameter Water Main Line Replacement, Alignment & Loop
A. Phase 1 Reach B – Water Main Santa Cota Road from Edison to Pascuala Ct.
B. Phase 2 Reach C – Water Main Santa Cota Road from Pascuala Ct. to Via Juana/Kalawa Shaq to Lateral 1-1
C. Phase 2 Reach D – Water main from Ortega to Cabrillo for Residents and Proposed Community Center
D. Water Main Easement Acquisition and Abandonment of Non-applicable Easements
E. Fourth Amended Water Main Installation and Temporary Water Service Agreement
2. Santa Ynez Community Services District Project- Main Line Extension – 1070 Faraday
A. Dedication of Facilities
B. Consider Acceptance of Facilities
3. Dunn School Project - Water Main Line Extension– 2555 W. Highway 154, Los Olivos
A. Notice of Completion Phase I
B. Phase 2 Water Main Extension Plans
4. McCombs Lot Split - Water Main Line Extension – APN 139-040-038 -2245 Coyote Creek
A. Notice of Completion
B. Dedication of Facilities
C. Consider Acceptance of Facilities
5. Santa Ynez Airport Authority Facility Improvements
A. Water Service Application – Domestic and Fire Protection Water Demands
6. Mattei’s Tavern Proposed Project – Railway Avenue, Los Olivos
A. Water Service Application – Conceptual Water Demands
VIII. Report, Discussion and Possible Board Action on the Following Subjects:
A. Cachuma Conservation Release Board
1. Report on Board Meeting
2. Steelhead Enhancement Projects and Fish Management Plan Program
B. Cachuma Operations and Maintenance Board
1. Report on Board Meeting
C. Santa Barbara County
1. Abandonment of Madera Street Easement ROW on District Property
2. Hemming LUP – Use and Conditions for Madera Street
3. Madera Street Improvements by Santa Ynez Community Services District
4. Santa Ynez Valley Community Plan Environmental Impact Report – District Comment
D. Santa Ynez River - State Water Resources Control Board
1. Water Rights Order 94-5 for Cachuma Project Permit - Draft Environmental Impact Report
2. Santa Ynez River Hydrology Model Update Project – RiverWare
E. Cachuma Project
1. Water Supply and Water Service Contract Report
2. U.S. Bureau of Reclamation Activities Report
3. National Marine Fisheries Steelhead Recovery Plan
4. Lake Cachuma Recreation – Quagga Mussel Preventative Measures
5. Lake Cachuma Resource Management Plan EIS
F. State Water Project
1. Drought Emergency – Water Sales/Transfers to other SWP Contract Agencies
2. San Luis Obispo Dry Year Program
a) City of Solvang request for Water
G. City of Solvang
1. Proposed 5.0 CFS Well Field Project
H. District Reorganization – Assembly Bill 2686 (Santa Ynez Valley Water District)
1. Update on Assembly Bill Status
IX. Reports, action by the Board members or staff, questions of staff, status reports, announcements, committee reports, observations and other matters and/or communications not requiring action
· Association of California Water Agencies – Fall Conference – December 2-5, 2008
X. Approval of Accounts Payable
XI. Requests for items to be included on the next Regular Meeting Agenda: Any member of the Board of Trustees may place an item on the meeting agenda for the next regular meeting. Any member of the public may submit a written request to the General Manager of the District to place an item on a future meeting agenda, provided that the General Manager and the Board of Trustees retain sole discretion to determine which items to include on meeting agendas.
XII. Correspondence: General Manager/Secretary recommends the items not marked with an asterisk (*) for file
XIII. Next Regular Meeting of the Board of Trustees: Meetings are scheduled for the third Tuesday of each month at 5:30 P.M. at the District office unless otherwise specified. The next Regular meeting of the Board of Trustees is scheduled for October 21, 2008 at 5:30 P.M.
XIV. Closed Session: The Board will hold a closed session to discuss the following items:
A. Conference with Legal Counsel - Existing Litigation
[Subdivision (a) of Section 54956.9 of the Government Code]
1. Name of Case: Adjudicatory proceedings pending before the State Water Resources Control Board regarding Permits 11308 and 11310 issued on Applications 11331 and 11332 to the United States Bureau of Reclamation and complaints filed by the California Sport fishing Protection Alliance regarding the operating of the Cachuma Project and State Board Orders WR73-37, 89-18 and 94-5; and proposed changes to the place of use of waters obtained through aforementioned permits for the Cachuma Project
B. Conference with Legal Counsel – Anticipate Litigation
[Subdivision (c) of Section 54956.9 of the Government Code – three cases]
XV. Adjournment
This Agenda was posted at 3622 Sagunto Street, Santa Ynez, California and notice was delivered in accordance with Government Code Section 54954.
This Agenda contains a brief general description of each item to be considered. Copies of the staff reports or other written documentation relating to each item of business on the Agenda are on file with the District and available for public inspection during normal business hours. A person who has a question concerning any of the agenda items may call the District’s General Manager at (805) 688-6015.
Written materials relating to an item on this Agenda that are distributed to the Board of Trustees within 72 hours before it is to consider the item at its regularly scheduled meeting will be made available for public inspection at 3622 Sagunto Street, during normal business hours. Such written materials will also be made available on the District's website, subject to staff’s ability to post the documents before the regularly scheduled meeting.
In compliance with the Americans with Disabilities Act, if you need special assistance to review agenda materials or participate in this meeting, please contact the District Secretary at (805) 688-6015. Notification 72 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.
